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31 Mar

Change In Procedure For Cargo Entering The E.U.

Change In Procedure For Cargo Entering The E.U.

Effective April 1st, 2025, the procedure for cargoes entering into and via the European Union (EU) will change. Shipco would like to communicate the required mandatory information for all cargo discharging, transiting (FROB – Freight Remaining on Board), and transshipping via the European Union, Northern Ireland, Norway, and Switzerland.

All parties issuing a House Bill of Lading are required to file an Entry Summary Declaration (ENS) with EU Customs. To ensure compliance, Shipco requires the following details to be included in your Shipping Instructions (SLI) by the documentation cut-off time:

These changes will directly impact the ability to load freight and require strict adherence to new data requirements. Failure to comply will result in delays and potential cargo holds.

Key Changes and Requirements:

  • 6-Digit Harmonized System (HS) Code for Each Commodity:
    • A precise 6-digit HS code is mandatory for every commodity listed on the shipping instructions.
    • Each commodity with a distinct HS code must be declared separately. Grouping commodities under a single, general description is strictly prohibited.
    • Example: Instead of “Auto Parts,” list “Brake Pads (HS code: 870830)” and “Headlights (HS code: 851220)” as separate line items.
  • Inner Piece Count:
    • The number of inner pieces within each package is now a required data element. This detail is crucial for accurate risk assessment.
  • CUS Code for hazardous & non-hazardous chemicals:
    • The CUS code is used within the European Union, within the ECICS (European Customs inventory of Chemical Substances)
    • These codes are used to identify chemical substances for customs purposes within the EU.
    • It is used to aid the communication between customs and the help identify chemical substances.
  • Economic Operators Registration and Identification (EORI) Numbers:
    • The EORI numbers of all parties involved in the shipment, including the consignor, consignee, and notify party, must be provided on the Shipping instructions.
  • Self-Filing and Entry Summary Declaration (ENS):
    • If you are a self-filer, timely submission of the ENS is important.
    • A valid Movement Reference Number (MRN) is required before cargo can be loaded.
    • Failure to receive a timely MRN will result in the cargo being held and not loaded.
  • Shipco Filing Option:
    • To ensure seamless compliance and avoid potential delays, Shipco offers to file the ENS on your behalf.
    • To utilize this service, all required documentation and information must be received by the established Documentation Cut-off Day.
  • Consequences of Non-Compliance:
    • Cargo delays and holds.
    • Potential fines and penalties.
  • Recommendations:
    • Review your internal processes and ensure they align with the new ICS2 requirements.
    • Communicate these changes to your clients and partners.
    • Verify the accuracy of all HS codes, EORI numbers, and inner piece counts provided on shipping documents.
    • If you are a self-filer, familiarize yourself with the ENS submission process and ensure timely filing.
    • Be extra diligent with your documentation and be sure to provide accurate and complete information.

To ensure timely loading of your freight, please be mindful of these critical requirements. If you should have comments or questions concerning this topic, please reach out to your local Shipco team.

 

Source: Shipco Transport